Outreach Coordinator

CLASSIFICATION & STATUS: Non–Exempt – Part Time / Full Time

SALARY RANGE: $33- 50K annually

REPORTS TO: Communications & Development Coordinator

Court Advocates for Children, a 501 (c) (3) Washington non-profit corporation, recruits, trains, and supports a diverse community of volunteers who advocate for the best interests of abused and neglected children in the foster care system. These volunteers serve as advocates for children that are victims of abuse and neglect and provide these children with a voice while their case is in the court system.

Our mission is to provide trained independent volunteers who promote and advocate for the best interests of abuse and neglected children within the justice system of Kittitas County.

PRIMARY RESPONSIBILITY:

The Outreach Coordinator in close collaboration with the Communication & Development Coordinator will be primarily responsible for undertaking community outreach to identify and recruit volunteers and promote community awareness. The Outreach Coordinator will be focused on the cultivation and maintenance of new and existing community partners, organizing volunteer recognition programs, and collaborating in the coordination and delivery of volunteer communications and public relations by way of press releases, brochures, social media, email campaigns, website updates, and fundraising events.

ESSENTIAL RESPONSIBILITIES & DUTIES:

COMMUNITY OUTREACH AND VOLUNTEER RECRUITMENT

• Coordinate COURT ADVOCATES FOR CHILDREN volunteer recruitment and outreach activities in partnership with staff, board, volunteers, and current and potential community partner entities to identify a diverse and qualified volunteer pool that meets the strategic needs of Court Advocates for Children.
• Maintain statistics on COURT ADVOCATES FOR CHILDREN volunteer recruitment efforts.
• Disseminate program information in response to all volunteer inquiries and maintain inquiry database.
• Represent COURT ADVOCATES FOR CHILDREN at community associations, activities, and events.
• Responsible for securing and planning presentations and COURT ADVOCATES FOR CHILDREN booth opportunities/staffing at relevant community events.
• Work with staff to design, promote, and maintain a range of volunteer opportunities within the agency, including maintaining volunteer service descriptions for the various non-COURT ADVOCATES FOR CHILDREN volunteer roles.
• Support the development, measurement, and ongoing evaluation of volunteer recruitment and retention efforts to ensure success and continual improvement.
• Prepare and distribute recruitment posters/flyers.
• Manage press releases for organizational events, program recruitment, campaigns, projects, accomplishments, and milestones.

VOLUNTEER RETENTION

• Organize a minimum of two volunteer appreciation and recognition events per year.
• Create and distribute various communications and publications to volunteers.
• Identify and implement personal approaches to enhance volunteer retention.

TRAINING AND PROGRAM ORGANIZATION

• Work with Advocate/Training Coordinator to ensure smooth transition of volunteer recruits to training class.
•  Assist in facilitation of Volunteer Advocate training program and/or continuing education events as needed.
• Coordinate the COURT ADVOCATES FOR CHILDREN volunteer intake process in collaboration with staff, including organizing and conducting orientation sessions, processing applications, scheduling and conducting screening interviews, coordinating background checks, ensuring all pre-training requirements have been met, and communicating with potential volunteers.
• Monitor and maintain up-to-date volunteer information in program database.

ADDITIONAL DUTIES

• Establish and maintain effective, collegial working relationships with Kittitas County COURT ADVOCATES FOR CHILDREN staff, board, and volunteers, as well as with representatives of the larger Kittitas County community in support of volunteer recruitment, engagement, and retention.
• Attend staff meetings and assist in the evaluation of the program.
• Attend trainings, conferences, and continuing education seminars are requested and approved by the Executive Director.
• Other duties as assigned; non-essential job duties, non-related responsibilities, and other tasks as required by the Executive Director may be assigned from time to time.

*Kittitas County COURT ADVOCATES FOR CHILDREN is a small non-profit organization requiring flexibility from its staff.

KNOWLEDGE, SKILLS, & EXPERIENCE

• Bachelor’s degree in a related field
• Excellent oral and written communication skills, including the ability to present to large and diverse audiences under various circumstances.
• Ability to excite and motivate people about the work of Kittitas County COURT ADVOCATES FOR CHILDREN.
• Strong working knowledge of community resources and the strengths and challenges to improve and grow volunteer engagement with Kittitas County COURT ADVOCATES FOR CHILDREN.
• Flexibility with hours, including frequent evenings and some weekends, with an ability to communicate effectively with Executive and other Kittitas COURT ADVOCATES FOR CHILDREN staff regarding workload and schedule.
• Strong time management skills
• Strong project management skills.
• Strong computer literacy skills and comfort learning new software programs, including database management.
• Experience and ability to work cooperatively and effectively with diverse populations, including but not limited to differences in socioeconomic background, culture, religion, sexual orientation, disability, and gender expression.
• Ability to maintain confidentiality and exercise diplomacy and discretion in communication with others.
• Must complete Kittitas County COURT ADVOCATES FOR CHILDREN’s Volunteer Advocate training.
• Completed application and thorough background clearance.
• Candidates should be prepared to provide a written sample upon request.

This job description is not intended to be all-inclusive, and the Outreach Coordinator will also perform other reasonably related business duties as required and as assigned by the Executive Director. This organization reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.